TROOP CALENDAR MEMBERS ACCESS→

Scoutbook & TroopWebHost

How-To Guide

Start Here – New Families

Our troop uses two systems. You will need both:

Scoutbook → Tracks ranks, merit badges, camping, service hours (official Scouting record)
TroopWebHost → Calendar, signups, payments, documents, communication

Simple Way to Remember:

Scoutbook = Progress
TroopWebHost = Everything Else

“What Do I Use?”

I want to… Use this

Check my scout’s rank progress Scoutbook

See merit badges Scoutbook

Log camping/service hours Scoutbook

RSVP for events TroopWebHost

Pay dues or campouts TroopWebHost

See troop calendar TroopWebHost

Get announcements TroopWebHost

Upload forms (medical, etc.) TroopWebHost

First-Time Setup Checklist

New Parent Setup Checklist

☐ Create my.Scouting account

☐ Access Scoutbook

☐ Accept TroopWebHost invitation

☐ Reset passwords

☐ Add calendar

☐ Upload medical forms

☐ Enable notifications

Parent vs Scout Responsibilities”

Who Does What?

Scout should:

Track their own advancement in Scoutbook
Request merit badge approvals
Communicate with leaders when possible

Parent should:

Monitor progress
Help with scheduling and signups
Handle payments and forms
Support (not manage) the scout’s account

⚠️ Scouts are expected to lead their own advancement as they grow.

Using Scoutbook (Basics)

Use Scoutbook for anything related to advancement.

In Scoutbook you can:

View rank progress
See completed and pending requirements
Track merit badges
Log camping nights and service hours

Important Notes:

“Completed” = entered but not yet approved
“Approved” = verified by troop leadership

Using TroopWebHost (Basics)

Use TroopWebHost for troop activities and communication.

In TroopWebHost you can:

RSVP for campouts and events
View the troop calendar
Make payments
Access troop documents
Receive announcements

📱 Mobile Access

Scoutbook / Scouting app → for advancement

TroopWebHost → mobile-friendly website

Turn on notifications to stay updated

📌 Troop Expectations

Scouts are responsible for their advancement

Parents support but do not lead

Scouts should communicate with leaders when possible

Add Calendar to Your Phone

Never miss an event!

To sync calendar:

Go to TroopWebHost calendar
Click “Subscribe” or “Sync”
Add to your Google Calendar or iPhone

📞 Who to Contact

Question Contact

Scoutbook / advancement Advancement Chair

Website / login issues Webmaster

Payments Treasurer

Events/campouts Scoutmaster/Outdoor Coordinator

✅ Quick Tip

If you’re ever unsure:

👉 Check Scoutbook for progress

👉 Check TroopWebHost for everything else

⚠️ Common Problems & Fixes

I can’t see my scout

Your account may not be linked correctly

👉 Contact the Advancement Chair

I didn’t receive login email

Check your spam/junk folder
Try password reset
Contact troop if needed

I accidentally created two accounts

Do NOT create another one

👉 Contact troop leadership to fix it

Advancement is not approved

Parents/scouts can enter progress

Leaders must approve it officially

🔗 Quick Links

Scoutbook Login

TroopWebHost Login

Troop Website

🔑 Forgot Password?

Scoutbook

Go to the Scoutbook login page
Click “Forgot Username or Password?”
Enter the email associated with your my.Scouting account
Follow the email instructions to reset your password

⚠️ Notes:

Scoutbook uses your my.Scouting (BSA) account
If you don’t receive an email, check spam/junk
If your scout is missing after login, contact the Advancement Chair

TroopWebHost

Go to the TroopWebHost login page
Click “Forgot Password”
Enter your email address on file with the troop
Follow the reset link sent to your email

⚠️ Notes:

Make sure you use the same email you registered with the troop
Check spam/junk folder if you don’t see the email
If it doesn’t work, contact the Webmaster

🚫 Important Reminder

Do NOT create a new account
Duplicate accounts cause access and tracking problems
Always try password reset first

Track Your Progress

Scoutbook Online Advancement System

Scouters can submit their ranks, merit badges, and awards online. This method is easy, convenient, and accurate since you enter the information yourself. Once entered, Unit leaders can approve all earned items, automatically updating the BSA’s official youth member record.

We use Scoutbook for advancements. All Scouts are required to enter their completed requirements in Scoutbook. If you're unsure how to do this, please ask a leader for assistance. Merit badge counselors, committee chairs, Scoutmasters, or advancement chairs will handle official entries. According to BSA rules, all requirements for advancement and merit badges must be tested and signed off by a qualified leader or counselor who can provide an impartial assessment of the Scout’s skills and achievements.. Parents cannot sign off on their own scout’s achievements; they can only make requests for verification.

Scoutbook is our primary platform for tracking advancement and activities. Occasionally, we synchronize data with TroopWebHost to keep our membership, event, and financial records up-to-date and consistent. This ensures our troop's information is accurately maintained across both systems.

OPEN SCOUTBOOK

Parent’s Trail Guide to Scoutbook

How Do I Give My Scout Access to Their Account?

Invite Scout to connect

Steps to Give Your Scout Access

As a parent, log in to your Scoutbook account.
Go to My Dashboard.
Select My Family.
Click on your Scout's Name.
Navigate to Edit Extended Information for your Scout.
Click the option at the bottom of the page to allow your Scout to connect to their own account.

Note: Your Scout will need their own email account. A temporary password will be sent to them.

How To Find My Log In

Go to Scoutbook. http://scoutbook.com
Click Forgot Username or Forgot Password.
Find Your Login

How Do I Find My Login

Viewing Your Scoutbook Calendar in Another Calendar App

(sharing your calendar)

Google Calendar Integration

On your computer, open Google Calendar.
On the left side, find "Other calendars" and click the down arrow. Select Add by URL.
Enter the calendar’s address in the field provided. The address needs to be an ICAL link.
Click Add calendar. The calendar will appear on the left side under "Other calendars".
Note: It might take up to 24 hours for changes to show in your Google Calendar

Scoutbook Plus Tutorial for Parents

Parent Resources

Scoutbook Tutorial for Parents

Topics including logging into Scoutbook, viewing a Scout’s record, connecting the Scout to his/her own account for self-access and more.

Boy Scout Advancement Using Scoutbook

https://youtu.be/lWVXpd6E3F4

Assigning Parents and Guardians to Scouts

Scoutbook Training Guide for Parents

Scoutbook is the official BSA advancement tracking system. It allows parents and Scouts to follow rank progress, merit badges, and awards online.

Step 1: Log In

Go to https://scoutbook.scouting.org
Click “Login” in the top right corner.
Sign in using your my.scouting.org account (same username and password).

If you don’t have an account, select “Create an Account” and follow the prompts using the same email address registered with your Scout’s BSA record.

Step 2: Access Your Scout’s Profile

Once logged in:

Click “My Dashboard.”
Select your Scout’s name under “My Family.”
You’ll now see your Scout’s profile page — this is where advancement, merit badges, and awards are tracked.

Step 3: View Rank & Merit Badge Progress

Click “Advancements” to view all current ranks (Scout, Tenderfoot, Second Class, etc.).
Click each rank to see which requirements are completed, approved, or awaiting leader sign-off.
For Merit Badges, click “Merit Badges” → then select any badge to see partials and completions.
Green checkmark ? = Completed & approved.
Blue checkmark ?? = Completed but pending leader approval.

Step 4: Run an Individual Advancement Report

Parents can generate a printable record of their Scout’s advancement.

Go to your Scout’s profile.
On the right side, click “Reports.”
Choose “Individual Advancement Report.”
Select the date range (or leave blank for full history).
Click “Run Report.”
You can print or save as PDF — great for Boards of Review or personal records.

Step 5: Scoutbook Mobile Tip

You can access Scoutbook from your phone browser or by saving it to your home screen for quick use — it behaves like an app but updates automatically.

Connecting a Merit Badge Counselor to a Scout

To invite a merit badge counselor to work with a Scout on a badge. Login to legacy Scoutbook (https://scoutbook.scouting.org) Navigate to the Scout, and select the menu item [Scoutname]’s Merit Badges. From there you can click on a badge or start a new badge. Once you open the badge, click on Invite Counselor.

If the counselor is in your troop, select from the list of adults on the page and invite them.

If they are not in your troop, then
– click on +Add
– check the box Include MBC Only
– Enter Full Name, Member ID and Email and click on Search (you only need two of these items)
– Click search. Then click on the merit badge counselor and click Invite.

The merit badge counselor will be connected to the Scout and they will be able to enter credit for badges. For information on how a merit badge counselor works with a Scout in Scoutbook, please see the help guide here.

Individual Scout Reports

There are a number of reports available in the Scout’s page:

Messaging

You can send messages to your unit from your dashboard:

Using the Scoutbook Calendar

Information on how to use the Scoutbook Calendar can be found here.

Parent Guide to Scoutbook

A guide for parents can be found here.

Sign-Up For Events.

You can let the troop know that you plan to attend a future event by going to

My Stuff → Sign Up → Sign-Up For Events.

This will display all of the events which allow sign-up that are on the calendar in the days ahead, as shown below.

Click on the Yes button next to each event you plan to attend. Click the No button next to the ones you do not plan to attend.

If this event allows guests, you may enter the number of guests you plan to bring in the box provided. You may wish to enter the names of your guests in the Comment field.

If you are an adult who plans to drive, you can indicate that by checking the box in the column labeled Driver? You will then be asked if you are driving both to and from the event, and the total number of seats in your vehicle. The number of seats will default to the number you provided on the My Personal Information page.

The Comment can also be used to note any special situations like "Need to leave early due to family commitment."

Be sure to press the Save button to save your work! The system will redisplay this page.

Subscribe to Calendar

Authorized members of the troop can subscribe to your troop calendar from Google Calendar™ and other calendar software. This will cause Google Calendar, or whatever calendar you choose, to display events from your troop calendar.

To begin, select Subscribe to Calendar from the My Stuff menu.

This page displays the URL that you can use to subscribe to your troop calendar.

This URL is specific to your User ID. If your User ID is terminated or if you become unauthorized for this function, your subscription will be disabled.

To subscribe to your troop calendar from Google Calendar™, please follow the instructions posted by Google here: https://support.google.com/calendar/bin/answer.py?hl=en&answer=37100. Follow the directions under the section titled "Use a link to add a public calendar".
To subscribe to your troop calendar from Yahoo! Calendar™, please follow the instructions posted by Yahoo here: https://help.yahoo.com/kb/SLN4707.html
To subscribe to your troop calendar from Hotmail™ (also known as Outlook.com), please follow the instructions posted by Microsoft here: https://windows.microsoft.com/en-us/windows/outlook/calendar-import-vs-subscribe?woldogcb=0
To subscribe to your troop calendar from an iPhone™ or iPad™, please see the instructions posted here: https://www.macrumors.com/how-to/subscribe-to-calendars-on-iphone-ipad/

TroopWebHost – Advancement Report

TroopWebHost is where our troop manages events, attendance, finances, and advancement summaries.

How to View Advancement Reports:

Go to https://TroopWebHost.com and log in.
Hover over “Advancement” in the top menu.
Click “Individual Progress” to see each Scout’s advancement record.
- You can filter by rank, merit badge, or date.
For troop-wide info, click “Advancement Reports” → “Rank Summary” or “Merit Badge Summary.”
Use Export to PDF or Excel if you’d like a copy.

Tip: TroopWebHost syncs with Scoutbook, but sometimes updates are delayed. Always check Scoutbook for the official, most up-to-date advancement record.

Page updated

Google Sites

Report abuse